Professional online faxing with solid options
Sending faxes online should go beyond simply getting documents to other people. RingCentral provides you with access to several features that enable you to leave a professional and lasting impression with your fax message recipients.
Customizable fax cover page
RingCentral allows you to create custom cover sheets that will reflect the persona you’re trying to project. You can choose from a variety of templates, ranging from classic to modern or elegant to urgent, depending on the message you’re trying to get across.
Multiple file types as attachments
Aside from letting you fax without an actual machine, RingCentral is also capable of allowing you to upload several file types as an attachment to your message. The most commonly used supported file types include .pdf, .psd, .doc, .docx, .xls, .xlsx, .ppt, .pptx, .html, and .csv, among others.
Integrations with important business and productivity applications
You can fax a document instantly using Microsoft Office applications. Just click File, and then Print, and go to the printer list and choose RingCentral Internet Fax as your printer. You can also attach files straight from your Google Drive™ or Box cloud storage account—no need to switch windows to upload attachments.
Sending faxes using email
RingCentral’s email-to-fax lets you send fax messages using your email client. You no longer have to wait to get to the office just to send an urgent fax. All you have to do is to use the email account that’s associated with your RingCentral number and enter the fax number of your recipient.
Access and manage faxes anywhere and on any device
You can access and manage received fax messages on your preferred device when you have RingCentral installed on your desktop, laptop, mobile phone, or tablet. You can even just use your internet browser to view or delete older or unnecessary files when you’re logged on to your RingCentral account.
Send fax to multiple recipients
Unlike your old and outdated fax machine, you can send a document to multiple recipients at a time using your RingCentral account. By default, you can send a fax to up to 50 recipients. You can also request to have fax broadcasting enabled for your account in case you need to send more.
Choose from a diverse selection of fax numbers
Keeping your old fax number is possible with RingCentral. You just have to reach out to a solutions specialist to facilitate a number transfer. If you don’t have a fax number yet, you can choose between a toll-free number or a local number to send faxes. RingCentral can automatically generate it for you upon sign-up.
With these convenient options, you can definitely take faxing a notch higher. This modern style of faxing can bring a significant change to your productivity.
Choosing the right internet fax service for your business
Service providers offering cloud-based products are becoming increasingly popular among small business owners, especially for startup companies that rely heavily on the internet for the majority of their operational needs. In terms of communication tools, internet fax services in particular have become increasingly irresistible to people who still rely on fax for their transactions primarily because of the convenience and cost savings these give them.
If you’re just getting started with your business, you’ll likely want to minimize your operational costs and maximize returns. Your first instinct would be to look for a free fax service near you, or something to that effect. After all, why pay for something when you can get it for free?
Free fax, but is there a catch?
You might sign up for these free services immediately. But as you know, there’s no such thing as a completely free service. They might appear free at first, probably complete with all the basic features you need from a fax provider, but they will certainly come with limitations. At some point, you’ll need to pay a certain amount of money to be able to use the service to its full potential.
If faxing is a vital part of your day-to-day operations, it’s only ideal to consider subscribing to an online fax service that offers you the whole nine yards and charges you with a minimal fee on a monthly or annual basis.
Check your fax provider options
In order to choose the right online fax service, you need to examine the features and limitations of the service provider you’re eyeing. Find out if there’s a limit to the number of pages you can fax. Some services impose a three-page limit for sending faxes, while some go as high as 40 pages. There are also those that offer unlimited pages.
Determine if the provider you want is able to support the file types you’ll work with on a daily basis. Some services support at least 30 file types, while some are limited to .pdf or .doc files only. Also, make sure that you can send fax overseas,particularly if you transact with people from different parts of the globe. Some services have different rates for international faxing, just like how your business phone service provider would charge varying costs for overseas calls.
Perhaps one of the most important things to look for in a provider is whether the service is capable of sending faxes securely during transmission. You’ll want your service to ensure that they use good encryption technology for your utmost security, privacy, and safety.
Keeping these things in check will ensure seamless faxing once you decide to subscribe to a specific provider.
Taking your potential fax service for a spin
Most subscription-based fax providers would offer a trial period that would let you test their service without any obligations. As a consumer, it would be smart to take advantage of free trials to really get to know if the service is a good fit—just make sure to cancel before your trial ends if it isn’t. By taking advantage of trial periods, you’ll also be privy to setup fees or additional costs you might incur while using the service should you decide to continue your subscription.
